Realizing that those helping with this project are volunteers, we have established a simple set of rules and guidelines to be followed by each member of the project.
1. Above all members of the MSGHN shall treat others politely and with respect at all times. No Rude or discourteous messages are allowed on our list nor are project members permitted to exhibit inappropriate email behaviors among themselves even by private email. We ask that you treat each other as you would like to be treated and keep in mind that we all are volunteers and should be treated with equal respect and deference.
2. All County and Project Directors shall be familiar with the Mission Statement for the MSGHN Project. It is their responsibility to see that their actions reflect that mission at all times.
3. No member of MSGHN shall use any submitted material for direct financial gain nor intentionally assist any other persons to do so.
4. County and Project Directors will need a basic knowledge of hypertext markup language (HTML) and general knowledge of the File Transfer Protocol (FTP). These are the tools that you will use to design and update your website. We provide training to all members of MSGHN to refine these skills and develop new skills but some background knowledge is preferred.
5. All County and Project Directors shall abide by the common Copyright laws of the United States. A guide to follow can be found on the Protections Under the U. S. Copyright Laws page of this website. The links can be found on the state home page as well. Each County and Project Director is responsible for reading and following these rules.
6. Realizing that from time to time challenges may arise, the governing body of MSGHN, the Executive Council, shall resolve all difficulties in a timely manner. All County and Project Directors shall immediately contact a member of the Executive Council for help with any problem that shall arise.
7. Each member is encouraged to contact any council member for assistance when needed. Email addresses of committee members shall be available to all County and Project Directors and kept current.
8. Each County and Project Director shall place the name of the MSGHN project and the approved organizational logo on their home page to identify the site as a member of the organization along with contact emails and a link to the state home page for purposes of recruitment. In order to assure creative freedom the director may place this information anywhere on the homepage that can be easily seen, however, a position of prominence is respectfully requested. We're proud of you, we'd like you to be proud to be a member of MSGHN.
9. Each County and Project Director shall email a list of items added to their county or project to the Executive Committee to be added to the state "What's New" page. The EC may also send this to others within the project that may have an interest in the material being added.
10. County and Project Directors shall help researchers in any manner they choose. Each of us knows how many hours per week we are available to help. A chart should be kept on your website listing anyone willing to do look ups in resources available to them for your county.
11. Each County and Project Director shall answer emails from researchers in a timely manner. Questions about the county, project or volunteering should be directed to a member of the Executive Committee. Be proud of your county and project pages! They are your work and represent us all.
12. Each County and Project Director shall from time to time insure that all links on their pages are in proper working order. If you need help locating software to aid you with this task, please contact a council member who will assist you.
13. All County and Project Directors shall be responsible for notifying a member of the Executive Council if they will be unable to maintain their site for an extended period of time. It is suggested that each director make an effort to have someone cover their county in the event circumstances cause them to take a leave of absence from the project. An email should be sent to an Executive Council member stating who will be covering for you or that you have been unable to find anyone to cover your county so that no county is left unattended.
With the above guidelines we believe you will enjoy your hours volunteering with MSGHN. It is our goal to provide all the assistance and training you need to function effectively in your position as a County Director for the project. Please feel free to contact any Executive Committee member with comments or suggestions. We are all volunteers and as such make every effort to be open to new ideas and to be supportive. Your contribution to the project is very much appreciated by all.
For more information about the Executive Council and how we work, please see How We do What We Do. (an addendum to the MSGHN Guidelines.)
If you are a member of other online genealogy and history association, please review the MSGHN Exclusivity Policy as well.